Keep every business
separate.
One account, separate books. Tag each receipt to the right entity — business, rental, side gig, or personal — and keep your multiple business entities’ receipts from ever bleeding into each other.
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Sort multiple business entities’ receipts cleanly.
A freelancer running two businesses, a bookkeeper partitioning a roster of clients, a landlord tracking deductions per property — they all keep separate books under one login, no second account required.
One account, separate books
Create an entity for each thing you run — a consulting LLC, a rental property, a weekend side gig, your personal spend. Assign every receipt to one, and each entity keeps its own clean set of books inside the same login.
Split a receipt across entities
One Costco run covered two businesses? Allocate a receipt’s line items across entities by percentage, so a single shop trip lands partly on each set of books instead of forcing you to pick just one.
Suggested from your vendor history
OCR proposes the right entity based on who you bought from. Confirm once that a vendor belongs to entity X, and that choice biases the suggestion the next time a receipt from them shows up. You stay in control of every assignment.
Five entity types, one receipt pipeline.
Create an entity as personal, business, rental property, side gig, or other. Assign each receipt to one, and your spend stops being one undifferentiated pile — the consulting invoice, the rental hardware-store run, and the grocery trip each sit where they belong.
Entity assignment is AI-suggested but never automatic. scan-ai proposes an entity from your vendor history; you confirm it. A bookkeeper can keep a dozen clients’ books partitioned from a single login without anything spilling between them.
- Personal, business, rental, side gig, or other
- One receipt assigned to one entity
- Suggested from vendor history, confirmed by you
- Built for freelancers, bookkeepers, and landlords
One shop run, split two ways.
When one trip covers two businesses, you don’t have to pick a winner. Allocate a receipt’s line items across entities by percentage — 60% to the consulting LLC, 40% to the rental — and each entity’s books reflect only its share.
When it’s time to file or hand off to an accountant, filter reports and tax exports down to a single entity. The rental gets its own deduction summary; the consulting LLC gets its own expense report — cleanly separated, from one place.
- Split line items across entities by percentage
- Filter every report per entity
- Filter tax exports per entity
- Hand each entity to its own accountant
Entities are one piece.
Every expense mapped to a CRA T2125 or US Schedule C line. Override once, the AI remembers.
Build a report or CSV export, filtered down to a single entity, and email it on a schedule.
Sort spend into categories and tags so every entity’s books stay tidy as receipts land.
Entities, answered.
What entity types can I track in scan-ai?
scan-ai supports five entity types: personal, business, rental property, side gig, and other. You create an entity for each thing you run and assign receipts to it, so every business keeps its own separate set of books inside one account.
Can I split one receipt across multiple businesses?
Yes. You can allocate a receipt's line items across entities by percentage, and the allocations must add up to 100%. A single Costco or Home Depot run can land partly on your consulting LLC and partly on your rental, instead of forcing you to pick just one.
Can I keep separate books for each business in one account?
Yes. Each entity is its own partition of your receipts under a single login, so a freelancer running two businesses or a landlord tracking several properties never needs a second account. Reports and exports can be filtered by entity, so each business stays separated at filing time.
Does scan-ai connect to QuickBooks or my bank?
scan-ai connects to QuickBooks Online and Xero over OAuth and live-syncs your receipts into them, but it does not pull transactions from your bank. Entities are about partitioning the receipts you upload or forward by email into separate books, so you can filter reports and exports per entity and hand each one to your accountant.