Tax-ready receipts
without the manual work.
Every receipt mapped to the right CRA T2125 or IRS Schedule C line — automatically. Override anything, and the AI remembers for next time.
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The right tax line, every time.
Canadian freelancers, US sole proprietors, and multi-client bookkeepers all use the same engine. Override any categorization and scan-ai remembers it for the next receipt like it.
CRA T2125 — fully mapped
A thermal coffee receipt lands on line 8523 at 50%. A keyboard lands on line 8811 office supplies. A Figma charge lands on software. Every standard T2125 line is built in, and GST/HST is tracked as its own field.
IRS Schedule C — for US freelancers
Sole proprietors and single-member LLCs get every Schedule C line out of the box. No dropdowns to memorize, no tax codes to look up. When April rolls around, export a categorized expense report grouped by Schedule C line.
Per-client charts of accounts
Bookkeepers and agencies can layer custom categories on top of the built-in tax lines, with a separate chart of accounts per client. Bulk-review mode lets you accept or re-categorize an entire batch in one pass.
Canadian categories, not US labels with a Canadian sticker.
Scan a coffee receipt and see it categorized to the correct T2125 line automatically. Office supplies, professional fees, motor vehicle expenses — every standard T2125 category is covered, and the 50% meals deductibility is applied for you on line 8523.
GST and HST amounts are tracked as separate fields, not buried in the total. Your accountant sees the tax-on-tax breakdown they actually need to file.
- Every standard T2125 expense line mapped
- GST / HST tracked as its own field
- Full-resolution receipt images kept attached
- CSV, PDF, and ZIP exports, plus live QuickBooks and Xero sync
US tax categories mapped automatically.
No dropdown menus to navigate, no tax codes to memorize. scan-ai maps each receipt to the right Schedule C line and hands you an export grouped by line when it’s time to file.
Built for sole proprietors and single-member LLCs. The same engine handles a Stripe confirmation email, a faded thermal receipt, and a multi-page travel PDF — all queryable by vendor, date, and line item.
- Schedule C lines assigned per receipt
- Covers sole proprietors and single-member LLCs
- Export a categorized expense report at filing time
- Multi-currency support with automatic FX detection
Goes further than tax.
Ask plain-English questions. Get cited answers with source receipts attached.
Send Stripe, Shopify, and Amazon emails to your private @in.scan-ai.ca address.
Monthly caps per category, alerts when you hit them, and a spend-vs-budget view.
Tax categorization, answered.
How does scan-ai categorize a receipt for tax?
It maps each line item to a tax category from a built-in preset: a CRA T2125 line for Canada or an IRS Schedule C line for the US. A coffee meal lands on meals and entertainment, office supplies on the supplies line, and so on. You can override any item's category yourself, and the change flows straight into your tax summary and exports.
Does scan-ai support both Canadian and US tax categories?
Yes. There are built-in presets for both countries: the full set of CRA T2125 expense lines (advertising, office, professional fees, motor vehicle, meals on line 8523, and more) and the IRS Schedule C lines for US sole proprietors. You can also add your own custom categories on top of either set.
Can scan-ai handle a personal-use split or partial deduction?
Yes. Each categorized item carries a business-use percentage from 0 to 100, so an expense that is only partly for business is deducted at that share. Meals and entertainment also have the standard 50% deductibility applied automatically, and GST/HST is tracked as its own field rather than buried in the total.
Does scan-ai file my taxes for me?
No. scan-ai categorizes your receipts and gives you clean, export-ready data grouped by T2125 or Schedule C line. It does not file your return or submit anything to the CRA or IRS. Use the exports yourself or hand them to your accountant at filing time.